Virtual AGM 

S piral World provides Virtual AGM Solutions through "VirtualGate" which most effective and Smooth experience. Also, the platform is so light and mobile responsive. Anyone can join from anywhere around the world.  

 Separate Login 
 Masseging System 
 Separate Accsess 
 Live AGM Streming 
 Shareholders listing 
 Broad Meeting aranging 
 Agenda wise Voting 
 Email & SMS notification 
 Dividents Calculation  
 Divident send to Shareholders 

Spiral World  is committed to implementing an end-to-end web-enabled Virtual AGM Management Platform to simplify the entire AGM Process from pre-to-post meetings to facilitate shareholder participation and further necessary services. Virtual AGM is to ensure all shareholders have equal access to discuss and raise any concerns they may have. The following tasks will be incorporated from pre-to-post AGM Management .

Smoothness 100%

Responsiveness                                                                                                                                100%

High Video Quality                                                                                                                         100%

Process work for AGM

Pre-AGM Task 

  • Prepare a shareholder’s master data file with a valid email and mobile number

  • Ensure the Annual Report (PDF Version) is sent to the shareholder through email.

  • Create a Virtual Meeting Room with a specific date & time for Annual General Meeting.

  • Send SMS to shareholder’s mobile to authenticate the validity of shareholders

  • Define a Host Control (Company Secretary or his nominated person) who will be managed all audiences (Participant) – verify the valid shareholder, allow to access the Virtual Meeting Room, allow to un-mute the microphone for individual speech.

  • Circulate the Virtual Meeting Link with a password to all Directors, Sponsors, and Shareholders through Email and SMS. Guidance of the Virtual AGM through email will be circulated.

  • Orientation about the Virtual Meeting through some trial sessions (3/4 times) before conducting the AGM. During the orientation, any shareholder can join to understand the new platform.

  • Manage the meeting room with multiple participants where remotely participants will be connected individually

  • Arrange a Live Streaming Process and broadcast to YouTube Channel and Facebook (Optional).

  • Organize the first trial meeting with the own staff in the digital format.

  • Prepare a Voting Platform to allow shareholders to cast all votes electronically.

  • Question and Comment Panel through Chat Box.

  • Circulate the reminder message to join the Virtual AGM through email and SMS to all Shareholders.

During the AGM Tasks

  • Virtual Meeting Solution to facilitate all shareholders’ participation and accessible from any devices (Computer, Laptop, Tab and Smartphone).

  • Real-time vote casting and results should be displayed instantly.

  • Manage Question and Answer through the Chat Box.

  • Release the Live Streaming and broadcast to YouTube Channel and Facebook where shareholders can tune from anywhere and any device.

  • Capture the Audio-Visual Record – full-length of AGM Event.

Post-AGM Tasks:

  • Detail reports for submission of regulatory board

  • Attendance Register with Shareholder credential (BO ID, Name, Shares)

  • Agenda wise voting result with Shareholder credentials (Name, BOID)

  • All comments with Shareholder credential (Name, BO ID) in text form and voice form

  • Annual Return to RJSC (Schedule X)

  • Address Label for All shareholders as on record date

VirtualGate AGM Solution

We the Spiral World are one of the leading Tech industries to provide services globally. Like many other tech brands, we have transformed our business focus and are growing with the latest trends to fulfill the demands of Businesses and Institutions in the next new normal.

Spiral World has brought systems and solutions focusing on the next new normal situation so that Business and Institutions can keep their effort with virtual and hybrid movement and uninterrupted and transform their operation as per time demand.

Image
Image
 

Requirment for During AGM

1

Internet Bandwidth: Uninterruptible 25-30 MB from the Host Control

2

Uninterruptible Power Connectivity during the AGM

3

Necessary Devices (Laptop, PC, Tab, iPad, SmartPhone) should be available for the individual participants.

4

Video Background (Digital Banner) for the Virtual Meeting.

Our Latest projects

Daffodil Computers AGM

We Also offering Venues for AGM
Spiral World has so many venues for organized physical AGM and Hybrid system AGM with a full arrangement. 

400 seating arrangements AUDITORIUM 

We have the best space. From prestigious spaces with amazing views for when you want to impress, to well-equipped meeting facilities for when you have to make that key decision. 

At a glance you can find in this venue: 

  • 400 sitting arrangements

  • Multimedia and inbuilt multi-sound system

  • Centrally air-conditioned

  • Fixed LED with Electricity backup

  • VIP, VVIP, Executive and general sitting arrangement 

  • Well arrange and comfortable sitting arrangement 

  • WiFi and high-speed internet   

Image_1
Image_2
Image_3

300 seating arrangements AUDITORIUM

We have the best space. From prestigious spaces with amazing views for when you want to impress, to well-equipped meeting facilities for when you have to make that key decision. 

At a glance you can find in this venue: 

  • 300+ sitting arrangements

  • Multimedia and inbuilt multi-sound system

  • Centrally air-conditioned

  • Fixed LED with Electricity backup 

  • Well arrange and comfortable sitting arrangement 

  • WiFi and high-speed internet

Image_1
Image_2
Image_3

Send us a message

Send Message

Contact Info